This is an example of a response to a request for further and better particulars. It is important to write your letter using your own details and based on your own circumstances. If you need more help, get legal advice.
When you write to the defendant, make sure you only include things that you may want to rely on in court. You should double check any money amounts and dates to make sure they are correct.
Case study - Meena and Fantastic Florists
Meena runs a small business from home, doing website design and IT support for other small businesses. One of her regular clients, Fantastic Florists, has failed to pay her invoice in the amount of $4,000 for the website she built. Meena sent a couple of reminder letters but there has been no response. She tried to contact Fiona from Fantastic Florists by telephone but could not reach her. Meena sent a letter of demand to Fantastic Florists. Fiona from Fantastic Florists offered to pay for part of the outstanding invoice. Meena refused Fiona's offer and has started legal action in the Small Claims Division of the Local Court to recover the outstanding amount from Fantastic Florists. Fiona responded to the statement of claim by sending a letter asking for particulars (details) about the claim. Meena responds.
Meena Vishwana12/32 Campbell StreetBLACKTOWN NSW 2148
27 October 20xx Fiona Frame Fantastic Florists Shop 7, Blacktown Mall 108 Black Street BLACKTOWN NSW 2148 Dear Fiona
RE: RESPONSE TO REQUEST FOR MORE INFORMATION ABOUT THE STATEMENT OF CLAIM
I refer to your letter dated 17 October 20xx.
I have attached documents that will provide you with the information you asked for:
A copy of my invoice to you dated 10 August 20xx.
A copy of the fax confirmation sheet showing that the invoice was successfully faxed to you on 10 August 20xx.
A copy of my timesheets on which the invoice is based for the months of May, June and July 20xx.