For a helpful tool to use when writing a fax, see
Checklist: Writing emails and faxes.
If you want to send legal documents or letters by facsimile (fax), you will generally need to include a fax cover sheet. A fax cover sheet is a page that comes before the first page of the letter or document you are sending and includes information such as:
It is a good idea to check with the person or organisation you are sending the fax to whether it will be received in a confidential area. If the fax is a shared machine in an open area and you want to send private documents, you may want to send a letter or email instead of a fax.
There are many templates for fax cover sheets available on word processing software, such as Word, which allow you to fill in the relevant details.
A fax cover sheet could look like this:
This fax is confidential. If you are not the intended recipient, please notify me immediately.Please do not copy it, use it for any purpose or disclose its content to any other person.
Please find enclosed a copy of my Defence filed at the District Court on 10 October 2011.