​ሕግንና ደንብን በተመለከተ እርዳታ ማግኘት ይፈልጋሉን? - Amharic | هل تحتاج لمساعدة قانونية؟ - Arabic | ܤܢܝܼܩܵܐ ܝ݇ܘ̤ܬ ܠܗܲܝܵܪܬܵܐ ܩܵܢܘܿܢܵܝܬܵܐ؟ - Assyrian | Need Legal Help? - Auslan | Treba li vam pravna pomoc? - Bosnian | Burmese â Need Legal Help? | 需要法律帮助吗? - Chinese Simplified | 需要法律幫助嗎? - Chinese Traditional | Trebate li pravnu pomoć? - Croatian | ضرورت به کمک قانونی دارید؟ - Dari | Wïc Kuɔɔny në Wɛ̈t Löŋ? - Dinka | آیا به کمک حقوقی نیاز دارید؟ - Farsi | Gadreva na Veivuke Vakalawa? - Fijian | Kailangan ninyo ba ng tulong na panglegal? - Filipino | Besoin d’aide juridique ? - French | Χρειάζεστε βοήθεια σε νομικά ζητήματα - Greek | क्या आपको कानूनी सलाह चाहिए? - Hindi | Butuhkan Bantuan dalam Masalah Hukum? - Indonesian | Hai bisogno di assistenza legale? - Italian | ត្រូវការជំនួយលើបញ្ហាផ្លូវច្បាប់ឬទេ? - Khmer | 법적인 도움이 필요하십니까? - Korean | Ви треба ли помош со правни работи? - Macedonian | कानूनी सहयोग चाहिएको छ? - Nepalese | Necessita de ajuda com questões jurídicas? - Portuguese | Вам нужна юридическая помощь? - Russian | E Manaomia Fesoasoani i Mea Tau Tulafono? - Samoan | а ли вам треба помоћ у правним питањима? - Serbian | Ma u baahan tahay Caawimmad xagga sharciga ah?- Somali | ¿Necesita ayuda con cuestiones jurídicas? - Spanish | சட்ட உதவி தேவையா? - Tamil | ท่านต้องการความช่วยเหลือทางด้านกฎหมายไหม? - Thai | Fiema’u ha tokoni Fakalao? - Tongan | Yasal Danışmaya İhtiyacınız mı var? - Turkish | Cần Được Giúp Đỡ Về Luật Pháp? - Vietnamese |

Letters to third parties

You may need to write to a third party (someone not involved in your case) because you need some information or you need them to provide a service to you. For example, you might want to ask someone to give you copies of documents, or serve them with (formally give them) a subpoena by post. Or, you might want to ask a process server (a person you hire to serve documents for you) to serve a court document.

Hint icon For a helpful tool to use when writing a letter to a third party, see Checklist: Writing letters.

Your letter should include:

    ​Your address, th​​e other party's address and the date

    When you write a letter, your name and address should be at the top of the page, on the right hand side. Underneath that, on the left hand side, you should write the date, and the name and address of the person or business you are writing to.

    Hint icon Always include the date you are signing/sending the letter. A date is important because:

    • it can help you prove when you sent the letter
    • a date can be used to identify the document. For example, if you call the third party about your letter you can ask them if they have received your letter 'dated 10 January 2011'.

    For example:

    John Smith 
    23 West Street 
    WESTOWN NSW 2999 
    Ph: 0499 111 111

    19 November 2011 


    Easy Peasy Process Servers
     
    PO Box 0010 
    PARRAMATTA NSW 2150​

    Heading

    Any letter you write should include a heading. The heading should state all the parties' names, the court the case is in and the case number, (if the case is in court), or other details to identify the matter, if a court case has not been started. For example:

    • John Smith v Paula Brown. Parramatta Local Court, Case number 2011/000111222
    • John Smith and Paula Brown, Payment for shop fitting work done at Paula's Hair Design, 12 April 2011.

    For example:

    John Smith
    14 West Street
    WESTOWN NSW 9999
    Ph: 0499 111 111

    ​19 November 2011

    Easy Peasy Process Servers
    PO Box 0010
    PARRAMATTA NSW 2150


    ​Dear Sir/Madam,


    John Smith v Paula Brown trading as Paula's Hair Design
    Parramatta Local Court, Case number 2011/88888

    What you want to say to the other party

    When you write a letter to someone, you should clearly state what the letter is about. If you are:

    • serving documents, such as a subpoena, refer to them in the letter and enclose them with the letter
    • asking a process server to serve court documents, include all known addresses and contact details of the person that needs to be served, and the documents that need to be served.

    For example:

    John Smith
    23 West Street
    WESTOWN NSW 2999
    Ph: 0499 111 111​

    19 November 2011

    Easy Peasy Process Servers
    PO Box 0010
    PARRAMATTA NSW 2150


    Dear Sir/Madam,

    John Smith v Paula Brown trading as Paula's Hair Design
    Parramatta Local Court, Case number 2011/88888

    I am representing myself in this matter. I enclose the following documents:

    • Original sealed Statement of Claim filed 18 November 2011.
    • Copy of sealed Statement of Claim filed 18 November 2011.

    Please serve the original Statement of Claim on the defendant, Paula Brown. The defendant's

    • residential address is 15/30 Victory Road, Parramatta, NSW
    • business address is Shop 3, 1034 Jordan Street, Parramatta NSW
    • mobile telephone number is 0488 000 000.

    Please return a sworn Affidavit of Service once you have served the document. 

    If you have any questions in the meantime, please do not hesitate to contact me.

    Your signature and any relevant documents

    When you have completed the letter, you can write "Yours faithfully", leave two or three spaces, write your name and then sign in between "Yours faithfully" and your name.

    If you are sending any documents, cheques or any other items, these are called 'enclosures'. You should describe what you are enclosing in the text of your letter (as in the example above). You should also add the letters "encl" underneath your name. This reminds the person receiving the letter that you sent something with it.

    For example:

    John Smith
    23 West Street
    WESTOWN NSW 2999
    Ph: 0499 111 111​

    19 November 2011


    Easy Peasy Process Servers
    PO Box 0010
    PARRAMATTA NSW 2150


    Dear Sir/Madam,

    John Smith v Paula Brown trading as Paula's Hair Design
    Parramatta Local Court, Case number 2011/88888

    I am representing myself in this matter. I enclose the following documents:

    • Original sealed Statement of Claim filed 18 November 2011.
    • Copy of sealed Statement of Claim filed 18 November 2011.

    Please serve the original Statement of Claim on the defendant, Paula Brown. The defendant's: ​

    • residential address is 15/30 Victory Road, Parramatta, NSW
    • business address is Shop 3, 1034 Jordan Street, Parramatta NSW
    • mobile telephone number is 0488 000 000.

    Please return a sworn Affidavit of Service once you have served the document.

    If you have any questions in the meantime, please do not hesitate to contact me.

    Yours sincerely

    J. Smith

    John Smith

    encl​

    Hint icon Make sure you include a telephone number in any letter you write so that the person you send the letter to can contact you if they need to. You could also include your email address, if you have one.

    Hint icon Make sure you keep a copy of the letter and a record of when you posted it. You could use registered post so that there is a record of when the person you sent the letter received it.​