​ሕግንና ደንብን በተመለከተ እርዳታ ማግኘት ይፈልጋሉን? - Amharic | هل تحتاج لمساعدة قانونية؟ - Arabic | ܤܢܝܼܩܵܐ ܝ݇ܘ̤ܬ ܠܗܲܝܵܪܬܵܐ ܩܵܢܘܿܢܵܝܬܵܐ؟ - Assyrian | Need Legal Help? - Auslan | Treba li vam pravna pomoc? - Bosnian | Burmese â Need Legal Help? | 需要法律帮助吗? - Chinese Simplified | 需要法律幫助嗎? - Chinese Traditional | Trebate li pravnu pomoć? - Croatian | ضرورت به کمک قانونی دارید؟ - Dari | Wïc Kuɔɔny në Wɛ̈t Löŋ? - Dinka | آیا به کمک حقوقی نیاز دارید؟ - Farsi | Gadreva na Veivuke Vakalawa? - Fijian | Kailangan ninyo ba ng tulong na panglegal? - Filipino | Besoin d’aide juridique ? - French | Χρειάζεστε βοήθεια σε νομικά ζητήματα - Greek | क्या आपको कानूनी सलाह चाहिए? - Hindi | Butuhkan Bantuan dalam Masalah Hukum? - Indonesian | Hai bisogno di assistenza legale? - Italian | ត្រូវការជំនួយលើបញ្ហាផ្លូវច្បាប់ឬទេ? - Khmer | 법적인 도움이 필요하십니까? - Korean | Ви треба ли помош со правни работи? - Macedonian | कानूनी सहयोग चाहिएको छ? - Nepalese | Necessita de ajuda com questões jurídicas? - Portuguese | Вам нужна юридическая помощь? - Russian | E Manaomia Fesoasoani i Mea Tau Tulafono? - Samoan | а ли вам треба помоћ у правним питањима? - Serbian | Ma u baahan tahay Caawimmad xagga sharciga ah?- Somali | ¿Necesita ayuda con cuestiones jurídicas? - Spanish | சட்ட உதவி தேவையா? - Tamil | ท่านต้องการความช่วยเหลือทางด้านกฎหมายไหม? - Thai | Fiema’u ha tokoni Fakalao? - Tongan | Yasal Danışmaya İhtiyacınız mı var? - Turkish | Cần Được Giúp Đỡ Về Luật Pháp? - Vietnamese |
LawAccess NSW > Representing Yourself > Legal Skills > Reading and writing legal documents

Checklist: Writing statutory declara​tions

Checklist IconYou can print this checklist as it may help you when you need to write a statutory declaration.

This checklist relates specifically to statutory declarations. For tips on writing skills and things to think about when writing any type of legal document, see Checklist: Writing. If you need more help writing a statutory declaration, call LawAccess NSW.

Checkbox IconShould I make a statutory declaration?

A statutory declaration can be made by anyone who needs to prove the existence of a fact or facts. Statutory declarations are not usually used in court cases. For example, a stautory declaration can be used to prove that:

 

  • a person that goes by two different names is the same person
  • a person was not the driver of their car when it was involved in a traffic offence
  • a person can confirm the identity of another person.

Statutory declarations may be used in some tribunals as a way of giving evidence, however this is rare. If you are not sure if you need to make a statutory declaration, you should get legal advice.

 

Checkbox IconWhat should be in the statutory declaration?

If you are making a statutory declaration, you are called the 'declarant'. Your statutory declaration should contain:

 

  • your full name
  • your address
  • your occupation
  • a statement that you "do solemnly and sincerely declare"
  • the things you say are true.
Checkbox IconHow should the statutory declaration be written?

When you write a statutory declaration, you should:

 

  • only write things you know to be true
  • write conversations in the first person (for example, I said "I'll take it", or she said "I'll send it right over")
  • only include information that is relevant
  • write in numbered paragraphs
  • number every page.
Checkbox IconInclude any annexures
  • If you want to include any documents as part of your statutory declaration, you can attach them as annexures.
  • Make sure that you give a brief description of what you are attaching in the text of your declaration. For example, "on 29 December 2009, I received an email from Mr Lennison. Annexed and marked 'A' is a copy of that email".
  • Each annexure can be identified by letters, such as "A", followed by "B".
  • The annexure should clearly state that it is part of a statutory declaration. The following could be added to the bottom of the first page of each annexure:
    "This is annexure [insert letter or number of annexure] to the statutory declaration made by [insert name of declarant] on [insert date declaration made]
  • The witness does not need to sign the annexure.
Checkbox IconSign the statutory declaration

A statutory declaration must be witnessed by a solicitor or Justice of the Peace.

 

  • When you sign the statutory declaration, the witness should ask you something like:
    "Is that your name and handwriting and do you declare the contents of this document to be true?".
  • The witness may ask that you make the declaration holding a bible or other religious text, but this is no longer a requirement.
  • Make sure the witness includes details about how they confirmed your identity.
Checkbox IconKeep a copy

Make sure you keep a copy of your signed statutory declaration for your records.

 

For more information on statutory declarations, and for an example of a statutory declaration, see Statutory declarations.