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This is an example of a letter asking for more information about the plaintiff's claim. It is important to write your letter using your own details and based on your own circumstances. If you need more help, get legal advice.
Whenever you write to the plaintiff, you should make sure to only include things that you may want to rely on in court. You should double check any money amounts and dates to make sure they are correct.
Case study – Meena and Fantastic Florists
Meena runs a small business from home, doing website design and IT support for other small businesses. One of her regular clients, Fantastic Florists, has failed to pay her invoice in the amount of $4,000 for the website she built. Meena sent a couple of reminder letters but there has been no response. She tried to contact Fiona from Fantastic Florists by telephone but could not reach her. Meena sent a letter of demand to Fantastic Florists. Fiona from Fantastic Florists offered to pay for part of the outstanding invoice. Meena refused Fiona's offer and has started legal action in the Small Claims Division of the Local Court to recover the outstanding amount from Fantastic Florists. Fiona was served with a statement of claim and wants to find out more information about the claim. Fiona writes a letter to Meena to request further and better particulars.
Fiona Frame Fantastic Florists Shop 7, Blacktown Mall 108 Black Street BLACKTOWN NSW 2148 26 November 20xx
Meena Vishwana 12/32 Campbell Street BLACKTOWN NSW 2148
STATEMENT OF CLAIM - REQUEST FOR MORE INFORMATION
I refer to paragraph 3 of your statement of claim. You referred to an invoice dated 10 August 20xx. I do not recall receiving that invoice. Could you please send me a copy of that invoice?
I refer to paragraph 1 of your statement of claim. You also referred to services provided by agreement for 20 hours each month. If the invoice doesn't provide a breakdown of the hours and work carried out over the months of May, June and July 20xx, could you please send me an itemised list of the services you provided and hours you spent on each of these services.
I ask that you provide this information within 14 days of the date of this letter. I also ask that you do not apply for judgment against me until at least 14 days after you have sent me the information, so that I have enough time to consider your response. Yours sincerely,